Automatic captioning and transcription privacy policies

VDEI is currently implementing the use of CaptionConnect an automatic real-time captioning and transcription software (ACTS) that provides access to the school curriculum for deaf and hard of hearing students and improves their learning opportunities.

Participation in this initiative will enhance our school's inclusive environment and will provide a wonderful opportunity for students to utilise this technology which will improve learning outcomes for all deaf and hard of hearing students across Victoria.

ACTS captures the teacher's voice via a small microphone and converts the speech to text, which is then displayed in real-time on a student's device or on a screen at the front of the class. Following the lesson, the teacher can listen to the audio of the lesson and the transcript can be edited and published for students to use as a study resource. Individual student voices will not be captured, captioned, or transcribed by the software during class lessons.

Secure access to the software for students who want to view the live captioning on their device and/or access a copy of the transcript as a study resource is enabled using their Departmental email address (first and last and password.

Note: Only first and last name and email address will be stored in the system when the student logs in to the software. (A similar process used in other online systems used in schools such as the Google and Microsoft platforms).

School staff or service providers may access information in this software for other purposes, for example, when the service provider provides technical support or where otherwise permitted by law.

We will ensure that information is handled in accordance with the school's policies including: Schools' Privacy Policy, Cybersafety and Responsible Use of Digital Technologies and Digital Learning in Schools. We will manage your child's information including how it is stored and how long it is kept, in accordance with the Department's Records Management Policy for schools.